Help Make History – Be a KHS Sponsor!

Kentucky Ancestors Town Hall: Sep. 19, 2020 Posted: 2.18.19. Sponsor candidates will be accepted until all available opportunities are filled.

This popular KHS event goes to the very heart of our communities’ identities, character and spirit — it highlights the people of Kentucky by helping them unearth and then share their own families’ impact on the Commonwealth.

The Town Hall features a series of “reveals” of fascinating family genealogy mysteries, submitted by the public during a call for applications. Out of those (140 were received in this latest round), three will be chosen for investigation by our team of expert genealogists. Audience members will be able to watch as the answers to these questions are revealed to the families for the first time by a celebrity guest host (KET personality Renee Shaw). Each reveal is taped before a live audience for a KHS-produced series that will air on the Kentucky Channel beginning in early 2020.

Town Hall also includes a genealogy expo made up of handpicked exhibitors focused on Kentucky genealogy and a Makerspace area where attendees can connect with vendors in a hands-on setting.

These events tend to draw approximately 200 spectators of all ages (mainly 40 and up), most of whom stay the entire day.

Levels available (each is for the September 19, 2020 event):

Town Hall ‘Head of the Household’ Sponsor

Commitment: $15,000

Capacity: 4

Your sponsorship will provide:

  • Video production and operational expenses related to the Town Hall event (marketing, signage, vendor space costs, etc.)

What you get: 

In addition to our gratitude and the satisfaction that comes from supporting such a worthy cause, KHS will provide:

  • A 15-sec. spot embedded in the KHS Town Hall video(s)
  • Your name/logo with live link on the Town Hall page on KHS’s website for the duration of the Town Hall promotion
  • Your name/logo in a Town Hall promotion slide (prominent placement), projected in Commonwealth Hall leading up to the event and day of the event (separate slide)
  • Your name/logo recognition on all appropriate signage during the Town Hall event — prominent placement
  • Invitation (for 2) to Town Hall eve dinner with Town Hall lead staff and guest host
  • 1 vendor’s table during Town Hall
  • Recognition during welcoming remarks and opportunity to participate in welcoming during Town Hall event
  • Free admission (up to 8) to the Town Hall event
  • Social media integration –  Facebook (14,000+ followers), Twitter (7,000) and Instagram (2,600)
  • Recognition in e-blasts marketing Town Hall (@16,000 distribution)
  • Recognition including quote from sponsor representative in article on Town Hall published in KHS membership newsletter (distribution, 2,000)
  • Recognition on select Town Hall marketing materials, including television commercial
  • Honorary KHS membership

Town Hall Family Tree Sponsor

Commitment: $5,000

Capacity: 2

Your sponsorship will provide:

  • Operational expenses related to the Town Hall event (marketing, signage, vendor space costs, etc.)

What you get:

In addition to our gratitude and the satisfaction that comes from supporting such a worthy cause, KHS will provide:

  • Your name/logo with live link on the Town Hall page on KHS’s website for the duration of the Town Hall promotion
  • Your name in credit roll on KHS Town Hall video(s)
  • Your name/logo in a Town Hall promotion slide, projected in Commonwealth Hall leading up to and during the event
  • Your name/logo recognition on select signage during the Town Hall event
  • Invitation (for 2) to Town Hall eve dinner with Town Hall lead staff and guest host Renee Shaw
  • Free admission (4) to the Town Hall event
  • 1 vendor’s table during Town Hall
  • Recognition during welcoming remarks
  • Social media integration –  Facebook (13,000 followers), Twitter (7,000) and Instagram (2,300)
  • Recognition in e-blasts marketing Town Hall (@16,000 distribution)
  • Recognition in KHS membership newsletter article on Town Hall (distribution, 2,200)
  • Recognition on select Town Hall marketing materials
  • Honorary KHS membership

Genealogy Research Sponsor

Commitment: $5,000

Capacity: 2

Your sponsorship will provide:

  • 2 genealogy researchers (independent contractors) to assist our genealogy team with researching the family mystery submissions
  • 1 genealogy internship

What you get:

In addition to our gratitude and the satisfaction that comes from supporting such a worthy cause, KHS will provide:

  • Your name/logo with live link on the Town Hall page on KHS’s website for the duration of the Town Hall promotion
  • Your name in credit roll on KHS Town Hall video(s)
  • Your name/logo in a Town Hall promotion slide, projected in Commonwealth Hall leading up to the event and, day of the event, on a separate “Legacy Sponsors” slide also projected in Commonwealth Hall
  • Your name/logo recognition on select signage during the Town Hall event
  • Free admission (4) to the Town Hall event
  • Invitation to Town Hall eve dinner (for 2) with Town Hall lead staff and guest host Renee Shaw
  • 1 vendor’s table during Town Hall
  • Recognition during welcoming remarks
  • Social media integration –  Facebook (13,000 followers), Twitter (7,000) and Instagram (2,300)
  • Recognition in e-blasts marketing Town Hall (@16,000 distribution)
  • Recognition in KHS membership newsletter article on Town Hall (distribution, 2,200)
  • Recognition on select Town Hall marketing materials
  • Honorary KHS membership

Genealogy Expo Sponsor 

Commitment: $2,500

Capacity: 2

Your sponsorship will provide:

  • Exhibit accommodations for up to 12 Kentucky non-commercial genealogy groups who have been invited to Town Hall to acquaint visitors with their organization and services, answer attendees’ questions or help them access new ideas designed to address their own family tree mysteries and needs.

What you get:

In addition to our gratitude and the satisfaction that comes from supporting such a worthy cause, KHS will provide:

  • Your name/logo with live link on the Town Hall page on KHS’s website for the duration of the Town Hall promotion
  • Your name/logo in a Town Hall promotion slide, projected in Commonwealth Hall leading up to and day of the event
  • Your name/logo recognition on Genealogy Expo signage during the Town Hall event
  • Free admission (2) to the Town Hall event
  • 1 vendor’s table during Town Hall
  • Recognition during welcoming remarks

 DNA Lunch Chat Sponsor

Commitment: $2,500

Capacity: 1

Your sponsorship will provide:

  • Support for the expenses related to the DNA Lunch Chat (lunch and speakers — seating is limited to 40; tends to sell out fast)

What you get:

In addition to our gratitude and the satisfaction that comes from supporting such a worthy cause, KHS will provide:

  • Your name/logo with live link on the Town Hall page on KHS’s website for the duration of the Town Hall promotion
  • Your name/logo in a Town Hall promotion slide, projected in Commonwealth Hall leading up to and day of the event
  • Your name/logo recognition on DNA Lunch Chat signage
  • Free admission (2) to the Town Hall event and DNA Lunch Chat
  • 1 vendor’s table during Town Hall
  • Recognition during DNA Lunch Chat opening remarks

Town Hall Family Branch Sponsor

Commitment: $1,000

Capacity: 5

Your sponsorship will provide:

  • Overall operational support for the Town Hall event

What you get:

In addition to our gratitude and the satisfaction that comes from supporting such a worthy cause, KHS will provide:

  • Your name with live link on the Town Hall page on KHS’s website during the time of the Town Hall promotion
  • Your name in a Town Hall promotion slide, projected in Commonwealth Hall during the event
  • Your name/logo recognition on select signage during the Town Hall event
  • Free admission (2) to the Town Hall event
  • 1 vendor’s table during Town Hall
  • Social media integration –  Facebook (13,000 followers), Twitter (7,000) and Instagram (2,300)
  • Recognition in e-blasts marketing Town Hall (@16,000 distribution)
  • Recognition on select Town Hall marketing materials
  • Honorary KHS membership

Town Hall Leaf Sponsor

Commitment: $500

Capacity: Unlimited

Your sponsorship will provide:

  • Overall operational support for the Town Hall event

What you get:

In addition to our gratitude and the satisfaction that comes from supporting such a worthy cause, KHS will provide:

  • Your name with live link on the Town Hall page on KHS’s website during the duration of the Town Hall promotion
  • Social media integration –  Facebook (13,000 followers), Twitter (7,000) and Instagram (2,300)
  • Your name on select signage during the Town Hall event
  • Free admission (2) to the Town Hall event
  • Honorary KHS membership

The Legal Details

In accordance with KRS 45A.097(4) these sponsorship opportunities are posted on the KHS website for a minimum of seven (7) calendar days. These sponsorship opportunities may also be linked to other Commonwealth websites and KHS advertising inventory, as practicable, and awareness will be raised through other media, such as press releases and social media as practicable.

Each sponsorship opportunity includes specific commitments, as described herein.

Interested parties must reply with a written proposal that addresses the two factors in the paragraph that follows. Advertising shall be mutually agreed upon between the responder and the Kentucky Historical Society.

An entity that has a business or regulatory relationship with the Kentucky Historical Society, or who may be lobbying or attempting to influence matters of that agency, may be considered for a sponsorship opportunity only if there is a clear benefit to the Commonwealth, or the sponsorship promotes economic or tourism development in the Commonwealth. An award of sponsorship shall not constitute an official endorsement of a particular company by the Commonwealth of Kentucky.

Evaluation:

Potential sponsors and opportunities will be evaluated to determine the “best value” for the Commonwealth of Kentucky as described in KRS 45A.070(3) as follows: 1) Financial value to the Kentucky Historical Society and may be monetary, trade or in-kind; and 2) Enhancement of the Kentucky Historical Society guest experience.

KHS will review all responses in accordance with the evaluation factors set forth below:

  • Sponsorship Level in Dollars ($):                                             60 Points Max

Commercial only

  • Experience/Previous Sponsorship Activities:                        40 Points Max

Individual only

  • Date of response and available Capacity:                                40 Points Max

Potential commercial sponsors must include their sponsorship level amount in dollars (and/or description of goods or services for in-kind sponsorship) and a list of experience/previous sponsorship activities when responding to this sponsorship proposal.  We are seeking a minimum of one (1) sponsor per component.

Timeframe:

Selected sponsors are expected to provide support and meet their obligations through the duration of the program or event they have agreed to sponsor, or the duration of the current fiscal year (as specified in the particular sponsorship opportunity description). All sponsor benefits begin with full receipt of sponsorship obligation, unless otherwise mutually agreed upon.

Responses to Proposal:

All potential sponsors must submit responses to this proposal via email, defining the dollar amount level of sponsorship sought, and for potential commercial sponsors, a list of experience/ previous sponsorship activities (and/or description of goods or services for in-kind sponsorship). Send responses to the attention of the party noted in each sponsorship opportunity.

Please note:

KHS reserves the right to reject any sponsor whose branding, image and/or mission are in conflict with KHS’s goals, mission and values, or that exceed the Capacity.

Equal Opportunity Employer M/F/D

KHS is a state agency and membership organization that has full American Alliance of Museums accreditation.